Reconstruction of the company's statutory books

Under the Companies Act 2006, every company is legally obligated to maintain and provide access to statutory registers and records for inspection.

Properly maintained statutory books serve as a valuable historical record of a company’s ownership and operations. These records are not only essential for legal compliance, but failure to update them or keep filings with Companies House current is a legal violation that can result in fines for the company and its officers.

Moreover, statutory books often play a crucial role during due diligence processes, such as when a prospective buyer or investor evaluates the company. Having complete and up-to-date statutory books reflects sound management and demonstrates compliance with statutory obligations, while also confirming past and present ownership details.

If your company’s statutory books need updating, or if you require the creation of new statutory records, this service is ideal. Buyers frequently request comprehensive historical statutory books during company sales or when verifying share ownership in relation to the company’s history. All companies are required to ensure their statutory records are kept current. For company owners or accountants looking to bring their statutory documentation up to date, this service ensures completeness. As part of the process, we will identify areas where corrective action is necessary and resolve any gaps or discrepancies in the company's historical and statutory records.

Our services may include :

• Processing any current company secretarial tasks, such as recording share transfers in the company’s statutory books.
• Fully completed company registers, covering directors, secretaries, appointments, members, share allotments, transfers, mortgages and charges, directors’ interests, certificates, addresses, and People of Significant Control, detailing all relevant information since incorporation.
• Fully documented minutes and notices for every change in the company’s history, including address changes, share structure modifications, and changes in directorship.
• Copies of all relevant filings, showing the complete filing history of the company.
• Complete and accurately numbered share certificates. It’s essential that these certificates reflect the legal ownership of the company, matching details in the statutory registers and with the Registrar. All certificates will be listed, consolidated, numbered, and printed with current ownership details.
• A copy of the original certificate of incorporation and any name change certificates, printed on official 160gsm ivory card.
• Bound copies of the current Articles of Association.

All documents can be provided either electronically or as hard copies, professionally printed and presented in a durable, unbranded file.